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City Council Minutes
MINUTES OF A REGULAR MEETING OF THE
CITY COUNCIL OF PLEASANT VIEW CITY, UTAH
FEBRUARY 28, 2006 MAYOR PRO TEM: Tim Wheelwright
Mike Humphreys Leonard Call
Kevin Bailey
Doug Clifford
Debbie Jones Bruce Talbot Nevin Limburg Paul Ellsworth
Michael Oates Jake Plexico
William Maw Justin Oates
Cody Maw Zachary Gibson
Daniel Hymas Lorie Maw
Dave Hulme Joan Valentine
Bob Valentine Mitch Hansen
Bruce Jones Colette Virgil
Bill Virgil John Hansen
Doug Young Dee Hansen
Chris Bailey Gloria Jenkins
The meeting was called to order at 6:05 PM. CM Wheelwright told the audience that Mayor Wright resigned his position as mayor of our city citing health concerns. CM Wheelwright said the city council met last Wednesday and began the process for filling that vacancy. He invited anyone who is interested to fill out an application at the city office.
Pledge of Allegiance: CM Call
Opening prayer, reading or expression of thought: CM Call
Comments or Questions for the Mayor and Council: CM Wheelwright welcomed anyone that wanted to address the council to come up to the podium.
Bob Valentine said that he was shocked to hear that Mayor Wright was having health problems. He was extremely disappointed that Mayor Wright was unable to fulfill his commitment to the citizens of this great community. Some of Mr. Valentine's concerns were that Mayor Wright had campaigned on the platform of the city being turned back to the citizens. He stated concerns he and those he is here tonight representing have. One of the concerns was that Mayor Wright had committed to conduct a survey to the citizens as to what services were important to them and what were not. Mr. Valentine suggested that that
commitment be followed through. He said he thinks the survey would help the council keep on track with those things that are important to the citizens. He questioned if road repairs were more important than added salaries or salary increases?
CM Wheelwright asked if Mr. Valentine would be interested in being involved in crafting the language for the survey? Bob Valentine said he would.
Bruce Jones questioned as to why he was not on the agenda? He said that Bruce Talbot told him last week that Deer Crest would be on the agenda. Bruce Talbot said that he had not yet received the CC&R's from Mr. Jones so he did not put Bruce Jones on the agenda.
MINUTES:
CM Call moved to approve the minutes of the February 7, 2006 City Council regular meeting. Motion was seconded by CM Bailey. Voting was unanimous in favor as amended.
CM Humphreys moved to approve the minutes of the February 7, 2006 City Council closed meeting as amended. Motion was seconded by CM Clifford. Voting was unanimous in favor with CM Bailey abstaining because he was not present.
BUSINESS:
1. Closed Meeting - litigation. (Presenter - Jody Burnett)
The minutes of the closed meeting are protected and filed separately.
2. Parkland Business Center Lots 23 & 24 - Request final acceptance, escrow release, and end the guarantee period. (Presenter - Bruce Talbot)
Bruce Talbot said there are letters on file from the city engineer's office verifying the engineering part has been completed. Bruce Talbot recommended the city grant approval. Debbie Jones asked if all the landscaping had been completed? Bruce Talbot said that he had driven by and all the landscaping has been completed.
CM Call moved to approve the release of escrow and end the guarantee period for Parkland Business Center Lots 23 & 24. Motion was seconded by CM Humphreys. Voting was unanimous in favor.
3. Amend the Building Inspector's Budget of the 2005-06 General Fund Budget. (Presenter - Bruce Talbot)
CM Wheelwright told the residents that the building inspector that the city has had for many years has resigned and now the city needs to seek the services of someone else. Bruce Talbot said the budget needs to be increased in light of the additional expense that is associated with the new inspector.
CM Call asked if this was a public hearing? Bruce Talbot said that Laurie Hansen said she advertised for this as a public hearing.
CM Call moved to postpone this agenda item until is can be advertised as a public hearing. Motion was seconded by CM Humphreys. CM Bailey asked
Bruce Talbot if there were any commitments made by the city as to a raise for the building inspector? Bruce Talbot said 'no'. Voting was unanimous in favor.
4. Business license approvals
Discussion took place about the business licenses, which are: Waterworks Plus, Inc., a wholesale broker of waterwork equipment; Aaron's Climate Control, Inc., installation and repair of all heating and air conditioning products and components; Barnyard Kidds Preschool; and More Than Memories, a photo and video editing, wedding DVD, digital scrapbook design.
CM Call moved to approve Waterworks Plus, More Than Memories and Barnyard Kidds Preschool, (noting that the city authorizes the departure from the recommended number of students set forth in the ordinance to twelve students for the class because it is a preschool and there will be more than one session. Also to hold off on approving Aaron's Climate Control until the council receives more information. Motion was seconded by CM Bailey. Voting was unanimous in favor.
5. Discuss a sexual harassment and use of computer policies. (Presenter - CM Wheelwright)
CM Wheelwright said the city is in the process of updating the Policies and Procedures Manual. He said the city felt it was important to address two specific issues and make sure there are policies in place. CM Wheelwright said one policy would be the internet access and use of email and general use of computer equipment. He said that Mayor Wright had instructed the city attorney to draft these policies. He said that the city had operated for many years without these policies in place and it is important now to get them in place.
CM Clifford asked what Rich Jones used for the framework of these policies? CM Wheelwright said they were from other cities.
CM Bailey suggested they clarify grounds for disciplinary action up to and including termination. Cm Clifford said that in the future the city can look into putting filtering on the system and report all employee usage. CM Wheelwright said he has seen with some policies a signature page where the employee acknowledges he or she has been informed about the policy.
CM Call said he just wrote a policy and procedure for North View Fire Department and he could get the city a signature page. CM Clifford said the policy looked really good to him. CM Call said he would like some more time to look over the policy. Nevin Limburg said he is glad to see this finally taking place. He said he has wanted to put these items in the policy and procedure since he started here, but has been too busy.
CM Call said there are computer programs that can track and report and do all sorts of filtering. Nevin Limburg asked if that was a software item? CM Call said he would like to have the council have the choice of discussion and/or action for March 14th. CM Call recommended that the city get every employee to attend a sexual harassment class like the county. CM Clifford said he would like to see the policy personalized more to fit into the city.
OTHER BUSINESS:
CM Bailey said a boy scout has requested to do an Eagle project and install a permanent compass course in the city. CM Bailey said he would be willing to call the scout and work with him. He said he would place the scout on the agenda to appear before the council to explain his project.
Nevin Limburg said there was a copy of the letter that Mayor Wright signed in opposition to Senate Bill 170. Nevin Limburg said there is a three page item for information on Channel 17 in their packets. He said this was just for information Nevin Limburg said that whoever is promoting this should come and address this.
Nevin Limburg said it is time to address the topic of the city sign. He said he budgeted some money to replace the broken sign. He would like to do something better and use electronic signs to address the city. He said there can be some pertinent information put out on that sign. He asked the council to give this some thought and figure out how we can approach this. He would like some citizen input and get volunteers in the community to head this up. CM Bailey said it is a good idea to form a citizens group to head that up. CM Bailey said he would head up a committee to form a group to work on a new sign for the city. Karla Ellsworth said she would like to be on that group. Bruce said the council may want to look at the 600 West project. Paul Ellsworth said he would head up that group. CM Call said he would also work on that group.
Nevin Limburg said he will cancel the retreat because we are without a mayor right now. Nevin Limburg would like to combine a retreat with a budget workshop. He said he would look at another date. Nevin Limburg updated the council about the Smith/Mackley properties. He said last Friday they met with Craig Call and great work is being done on each side. He said the '0' zone document was submitted last July. Nevin Limburg said they identified three issues. Nevin Limburg said soon it will be ready and he is confident that sometime this year there will be a document that both the city and these property owners will agree on. Nevin Limburg said that no one from the council was there at the Friday meeting. CM Clifford said that the council should be involved as soon as possible. He said it would be a great waste of time if a contract was written and it did not meet the council's requirements. CM Wheelwright said he would be happy to attend those meetings. CM Clifford said he would like to attend the meetings. Bruce said at the meeting the assignment was given to Craig Call to write up what his interpretation of the meeting would be. He said the Mackleys will recraft another draft.
ADJOURNED
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