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MINUTES OF THE REGULAR MEETING OF THE
CITY COUNCIL OF PLEASANT VIEW CITY, UTAH
October 28, 2008
The public meeting was held in the city office at 520 West Elberta Dr. in Pleasant View, Utah, commencing at 6:00 P.M.
MAYOR: Doug Clifford
COUNCILMEMBERS: Scott Boehme (absent)
Mae Ferguson
Tim Hjorten
Michael Humphreys
Todd Walker
STAFF: Laurie Hellstrom Scott Jackson
Paul Ellsworth Bruce Talbot
Debbie Jones Fred Hellstrom
VISITORS: Terri Stephenson Clair Knight
Karla Ellsworth Jennifer Martin
Morgan Philpot Wes Vandyke
Marianne Rushton Gregg Moore
Casey Moore Stewart Ulrith
Heidi Olsen Allyson Canonico
Justin Marriott Jared Johnson
Reed Mackley Denise Moore
Mrs. Chatelain Vicki Hoops
Business:
1. Closed meeting – discuss personnel issues.
Motion was made by CM Hjorten to go into a closed meeting to discuss personnel issues. 2nd by CM Ferguson. Voting Aye: CM Ferguson, CM Hjorten, CM Walkers, and CM Humphreys. Motion passed.
Minutes of the closed meeting are protected records and are filed separately.
Motion was made by CM Walker to end the closed meeting to discuss personnel issues. 2nd by CM Humphreys. Voting Aye: CM Ferguson, CM Hjorten, CM Walkers, and CM Humphreys. Motion passed.
Pledge of Allegiance: Doug Clifford
Opening Prayer, Reading or Expression of Thought: Doug Clifford
Comments or Questions for the Mayor and Council for items not on the agenda. None were given.
Consent Items:
Motion was made by CM Ferguson to approve a business license to Casey Moore for a automotive repair and custom fabrication shop in the garage at 3934 N 900 W contingent upon a fire department inspection, a business license to Steve Besaw for a snow removal and performance parts and accessories on vehicles business from his garage at 1010 w 3000 N, and a business license to Peggy Sorensen for a housekeeping business and the bills of Pleasant View City. 2nd by CM Hjorten. Voting Aye: CM Ferguson, CM Hjorten, CM Walkers, and CM Humphreys. Motion passed.
Business:
2. Swearing in of the youth city council.
Judge Lambert swore in the youth council; Stewart Ulrich-Mayor, Justin Marriott-member, Heidi Olsen-member, Allyson Canonico-member.
3. Approve the audit for the fiscal year ending June 30, 2008. (Presenter: Lynn Wood with Wood-Richards & Associates).
Jennifer Martin with Wood-Richards & Associates presented the audit report.
Motion was made by CM Walker to accept the audit report as presented. 2nd by CM Hjorten. Voting Aye: CM Ferguson, CM Hjorten, CM Walkers, and CM Humphreys. Motion passed.
4. Consider turning over a water line to Bona Vista Water Improvement with funding to upgrade that water line. Water line currently serves properties on the west side of HWY 89. (Presenter: Fred Hellstrom)
Fred Hellstrom: instead of us doing the improvements on the water line, we will give Bona Vista the funds to make the repairs and then the line will be turned over to Bona Vista. It will cost $6,530.00 to Bona Vista to turn over the water line. We will also pay for the cost of the fittings at the cost of approximately $800. Brent Bailey will do the tie in as part of Country Fields Phase 2. This will separate our system area from Bona Vista. Mayor Clifford: is this a good compromise? Fred Hellstrom: there is an average of five to ten breaks on the line each year.
Motion was made by CM Hjorten to approve turning over the water line to Bona Vista Water Improvement with funding to Bona Vista in the amount of $6,530.00 for them to upgrade that water line. 2nd by CM Ferguson. Voting Aye: CM Ferguson, CM Hjorten, CM Walkers, and CM Humphreys. Motion passed.
5. Consider granting final acceptance to Mountain Vineyard Subdivision Phase 2. (Presenter: Bruce Talbot)
Motion was made by CM Hjorten to grant final acceptance to Mountain Vineyard Subdivision Phase 2 as recommended by Jones and Associates and to return the escrow funds. 2nd by CM Humphreys. Voting Aye: CM Ferguson, CM Hjorten, CM Walkers, and CM Humphreys. Motion passed.
6. Public Hearing – Consider adopting a new Sign Regulations ordinance. (Presenter: Bruce Talbot)
Motion was made by CM Ferguson to go into a public hearing to consider adopting a new sign regulation ordinance. 2nd by CM Walker. Voting Aye: CM Ferguson, CM Hjorten, CM Walkers, and CM Humphreys. Motion passed.
Bruce Talbot: I recommend that this be the first of a number of meeting rather than adopting it tonight. I am looking for discussion and input tonight. Bruce Talbot highlighted what the sign ordinance contains. Bruce Talbot: we have had representative from several major sign companies give comment. Wes Vandyke, with YESCO: I am concerned with on premise signs that they are subjective by review of the planning commission. I would like to have defined criteria of what is allowed. Jared Johnson, with YESCO: I am concerned with extensions on permits which aren’t allowed after 90 days. That is a limited amount of time and I would hope for an extension of time to 180 days. Bruce Talbot: the 180 days is standard on building permits. Jared Johnson: Section 18.29.660 is vague concerning where bills boards in commercial areas can be located. Bruce Talbot: refer to the definition section for clarification. Jared Johnson: why do the billboards need to be licensed in Pleasant View if we are licensed in another city? CM Humphreys: it is different. These are a permanent structure. Paul Ellsworth: the corner of 500 W and Elberta Dr. violates the junk ordinance. The council continued discussion on signs on public property and on park strips, political signs, real estate signs and control on what can go on bill board signs.
Motion was made by CM Hjorten to close the public hearing. 2nd by CM Ferguson. Voting was unanimous in favor.
CM Hjorten: it looks good. Mayor Clifford: give individual comments to Bruce and we will look for a revision #2 at a workshop.
Motion was made by CM Hjorten to recommend a workshop for the consideration of a sign regulation ordinance to include the comments made tonight. 2nd by CM Walker. Voting Aye: CM Ferguson, CM Hjorten, CM Walkers, and CM Humphreys. Motion passed.
7. Public Hearing – Consider amending the RE-15 Zone regarding lot and setback standards and density standards. (Presenter: Bruce Talbot)
Motion was made by CM Hjorten to go into a public hearing to consider amending the RE-15 ordinance. 2nd by CM Ferguson. Voting Aye: CM Ferguson, CM Hjorten, CM Walkers, and CM Humphreys. Motion passed.
Bruce Talbot: the intention of the ordinance is to define the items that qualifies developments for the RE-15 Zone. CM Hjorten: Developers choose five of the seven items. Mayor Clifford: some of the prior thirteen items where standard and happened every time. There is a lot of repetition in the ordinance. Mayor Clifford asked for comments from the public. Jay Mond: what is the list to choose from? Mayor Clifford read the list.
Motion was made by CM Walker to close the public hearing. 2nd by CM Humphreys. Voting Aye: CM Ferguson, CM Hjorten, CM Walkers, and CM Humphreys. Motion passed.
CM Ferguson and CM Hjorten like the Mayor’s idea on condensing the wording. CM Humphreys: I would have a problem trying to pick five of the seven items. CM Hjorten: this raises the standards. Paul Ellsworth: I have new information. We will have to maintain any new lights per Rocky Mtn. Power. CM Humphreys: I would like to see more options. Mayor Clifford: Section 18.09.060 item 7, ‘determined by’ needs to be changed to ‘as accepted by’. Mayor Clifford: if we have the developer to come up with some of the ideas it will give some uniqueness.
Motion was made by CM Humphreys to continue to next meeting and have staff comeback with revision #2. 2nd by CM Walker. Voting Aye: CM Ferguson, CM Hjorten, CM Walkers, and CM Humphreys. Motion passed.
8. Approval of payback agreements for off-site sanitary and storm sewer outfall system running from the north boundary of the Mountain View Landing Subdivision. (Presenters: Bruce Talbot and Paul Ellsworth)
Bruce Talbot and Paul Ellsworth reviewed the payback agreement. Mayor Clifford: the cost to upsize the storm drain outfall should also be reduced by Landmark Development’s portion.
Motion was made by CM Ferguson to approve the payback agreement as amended. 2nd by CM Hjorten. Voting Aye: CM Ferguson, CM Hjorten, CM Walkers, and CM Humphreys. Motion passed.
9. Approve a contract agreement and expenditure to update the Police Department’s Policy & Procedure Manual through Lexipol LLC as recommended by the Utah Local Government Trust. (Presenter: Scott Jackson)
Scott Jackson: this is a risk management tool. It is approved by the Trust. There is a safety grant for $3,100 that can be used for the manual update.
Motion was made by CM Hjorten to approve a contract agreement to update the Police Department’s Policy & Procedure Manual through Lexipol LLC in the amount of $4,950, with $3,100 coming from a grant and recommend a one year trial of updates to the manual. 2nd by CM Walker. Voting Aye: CM Ferguson, CM Hjorten, CM Walkers, and CM Humphreys. Motion passed.
10.Consider adopting a resolution approving the form of the Equipment Lease Agreement with Zions First National Bank for police vehicles. (Presenter: Scott Jackson)
Mayor Clifford: a lease vs. buy was brought up by the auditors. It didn’t make sense because we can’t earn that and it is more expensive than buying. CM Humphreys: what is the length of the lease? Scott Jackson: three years. Mayor Clifford: what is the advantage? Scott Jackson: the purpose was to solve problems. Mayor Clifford: go back and look at the budget and impacts and bring back a proposal to the city council.
11. Request the expense to re-channel storm sewer ditch by Stone Field Basin located on the west side of HWY 89. (Presenter: Paul Ellsworth)
Paul Ellsworth: withdraw my request. There is a volunteer that will do it. Mayor Clifford: we need a formal development agreement.
12. Request the purchase of solar crossing lights. (Presenter: Paul Ellsworth)
Paul Ellsworth: this is a request for $4,800 to purchase solar powered school crossing lights. The cost is to be taken from the street’s public safety and supplies budget line item. There are no other dealers that carry this item.
Motion was made by CM Humphreys to approve $4,800 for solar crossing lights. 2nd by CM Ferguson. Voting Aye: CM Ferguson, CM Hjorten, CM Walkers, and CM Humphreys. Motion passed.
13. Request the approval of a change order on the regional detention basin project on the west side of HWY 89. (Presenter: Paul Ellsworth).
Paul Ellsworth the change was required by UDOT in order to cut into the highway to install the storm drain pipe which was not included in the bid. The changes could not be identified.
Motion was made by CM Walker to continue to the next meeting. 2nd by CM Hjorten. Voting Aye: CM Ferguson, CM Hjorten, CM Walkers, and CM Humphreys. Motion passed.
14. Public Hearing - Consider amending the 2008-09 fiscal year budget. (Presenter: Laurie Hellstrom)
Motion was made by CM Humphreys to go into a public hearing to consider amending the 2008-09 fiscal year budget. 2nd by CM Ferguson. Voting Aye: CM Ferguson, CM Hjorten, CM Walkers, and CM Humphreys. Motion passed.
Laurie Hellstrom reviewed the proposed amended listed in the resolution. Laurie Hellstrom, Scott Jackson, Mayor Clifford, and the Council discussed expenditures, revenues and the vehicle program to verify budget numbers for the amendment.
Motion was made by CM Ferguson to end the public hearing. 2nd by CM Humphreys. Voting Aye: CM Ferguson, CM Hjorten, CM Walkers, and CM Humphreys. Motion passed.
Motion was made by CM Hjorten to amend the 2008-09 fiscal year budget as agreed upon. 2nd by CM Humphreys. Voting Aye: CM Ferguson, CM Hjorten, and CM Humphreys. Voting Nay: CM Walker. Motion passed.
15. Quarterly budget review. (Presenter: Laurie Hellstrom)
Laurie Hellstrom reviewed the quarterly budget with the mayor and council.
16. Consider adopting a new Purchasing Policy.
Motion was made by CM Hjorten to adopt the new purchasing policy for Pleasant View City (Ordinance 2008-15) effective November 15, 2008. 2nd by CM Humphreys. Voting Aye: CM Ferguson, CM Hjorten, CM Walker, and CM Humphreys. Motion passed.
17. Workshop – Personnel Policy.
The workshop on the personnel policy was not held. The next workshop will be held Wednesday November 5th at 5:30 P.M.
18. Consider amending the personnel policy regarding sick leave and holidays.
The amending of the personnel policy will be held November 18th.
19. Discuss Open Space Impact Fee projects.
No discussion.
Other Business:
Bruce Talbot: there should be a draft of the General Plan this Friday. Mayor Clifford: there should be a pizza party and work over the draft.
Mayor Clifford: the two telephone poles on 500 W need to be barricaded.
CM Ferguson: the hole is dug for the flag pole at the roundabout.
Adjournment: 10:55 P.M.
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