Archive of Previous Articles:
 
July/August 1999            
 "Some Considerations in Choosing Library Furniture"
 
July 7, 2007                      
  "Spaces Going Green"
 
August 25, 2007 
   "Planning the Library From Scratch"
 
August 25, 2007   
   "How To Select Durable Furniture for Your Library"
 
November 5, 2007     
  "Library on the Move"
 
January 2, 2008  
  "Check It Out: Shelving and Display Solutions"
 
February 11, 2008  
   "The Three C's of Library Furniture Design"
 
April 9, 2008
  "Shine Some Light on the Subject: Lighting Solutions For Libraries"
 
May 8, 2008
  "Lessons for Libraries from Retail Space Planners"

 

 Article:   Part 1 of 6 taken from:      Public Libraries, a division of ALA
                                                                  Vol 38 Number 4, p244-246
                                                                  July/August 1999
 
              
Some Considerations in Choosing Library Furnishings
                                                                                  by Tish Murphy

 

T
he way libraries operate is not as foreign to me now as it was when I first entered a library as a professional who looked at the furniture and shelving rather than as a patron interested in books. Even now, I am still overwhelmed by the knowledge housed and expertly organized in libraries, but my job is to provide furniture and shelving that is well-designed and durable, and that provides a safe environment for patrons and staff. The choice of furniture is a responsibility that librarians do not take lightly. If they are fortunate enough, they may have the advantage of working as part of a committee that begins to research what is available with furniture requirements and the price range that fits the library's budget. Few librarians will have the opportunity to plan more than one library-furnishing project over the course of a career. Since this is rather unknown territory, a furnishings consultant can help the committee by keeping the focus on the following issues;
 
What are the demographics of the library's users?
What are dimensions of the project (size) and proposed budget?
What do you want the interior to look like?
 
This type of questioning begins the information exchange that gets the manufacturer's representative or the furnishing consultant working together with the librarians. The answers to these questions will help determine the other decisions that have to be made.
 

Demographics

 

Who uses the library? Is this a neighborhood of young families with children or a retirement community? Perhaps it is demographically mixed. Each demographic group has special requirements. As many of the so-called baby-boomers move into their 5Os, however, more patrons using the library will have disabilities. The term disability as used in the Americans with Disabilities Act (ADA) applies to a physical or mental irnpairment that substantially limits at least one of the major life activities (e.g., performing manual tasks, walking, hearing, speaking, learning, working). ADA compliance means that the design of all the library's public areas, including the reading and study area, stacks, reference rooms, reserve areas, and special collections, must comply with the specific spatial requirements of the ADA.*

 

* For reading and study areas, the ADA requires at least 5 percent, or a minimum of one of each element of fixed seating, tables, or study carrels, to comply. Heights of tables, carrels, and counters shall be 28 inches to 34 inches above the finished floor with a 27-inch minimum undersurface clearance. A 30-inch width and 19-inch depth should be provided under the surface. Clearance between fixed accessible tables and between study carrels shall have accessible routes. An accessible route is a minimum 36-inch width, but 42 inches is preferable. The front reach for the periodicals shall be 48 inches and no lower than 15 inches, while the side approach allows no higher than 54 inches and no lower than 9 inches. It is always advisable to exceed the minimum requirements. A 60-inch width clearance is needed for two wheelchairs to pass. A clear area for wheelchairs, then, should exist at reasonable intervals not to exceed 200 feet. A significant change to the 1991 Rules & Regulations added guidelines for children's fixed or built-in seating and tables in the 1998 Federal Register. Some states such as California adapt these Federal guidelines to the rules while other states adopt an even more stringent standard. In no states are their own codes less strict than the Federal Rules & Regulations.

 

               

Dimensions and Budgets

 

The physical size and cost of the project (square footage and budget allocation) will determine how close the library will be to achieving the building envisioned at the outset. One of the first things that the library staff must decide is how much and what kind of shelving is needed to house the present collection and allow for future growth. Today's library with large multi-media requirements-audio tapes, video tapes, and compact disks contrasts sharply with the library of a few years ago that housed only books. The specifics of shelving construction are another important consideration. When determining which library bookstack manufacturer offers the best value, consider the following: The design and engineering of the shelving as a unit is the key. The method of construction is as important as the metal gauge. There are two primary characteristics in considering how the unit is constructed: the steel gauge and the paint finish. The steel gauge is measured by a number; the smaller the number the greater the strength (i.e., 14 gauge steel is stronger than 18 gauge). The uprights of the frame, cross members, and shelves all have individual gauges. The total unit and the way it is designed for stability will complete the evaluation. Library Technology Reports  publishes testing on the finish’s abrasion resistance and the unit’s stability.  Does the shelving meet or exceed those test requirements? Evaluate paint finish for visual consistency.
Once the shelving cost is determined, you'll have a better idea about how much money remains in the budget for furniture. Libraries vary in what items they include in furnishings budgets. Sometimes computer equipment is a part of this budget, which makes the amount available for furnishings seem larger than it actually is.

The Three Cs of Furniture Design:

Congregate

Communicate

Collaborate

Description: Tips to consider when purchasing, arranging, or designing furniture for your library.
                                                                              by Tish Murphy
 

Congregate

Since the library is no longer only a quiet place to read or do research, library furniture has been changing its shape, size, and its ability to reconfigure for new and different tasks. A library might be used for individual study during the day and then open seating for a town meeting in the evening. The library areas of the past were designed for individuals isolated from the view of others and a place that provided its users visual and audible privacy and kept them from distractions outside of the space created within the furniture. Rooms were single use; a reading room, a study area, etc. There is still thought given to grouping areas that function as Quiet Zones or public/common areas more suited for music, speakers, or story times more suited to a noise level associated with large groups.
 
Study carrel design began to open up in the 1990s with the creation of an angle designed along the sides of the carrel that let in light and opened up the user to the outside world. First the dimensions of the carrels and tables increased their side-to-side dimension as more room was needed for research materials next to a computer or for a second person to join. Use of carrels for individual study became less popular while use of tables for group study increased. Electrical outlets were needed on the work surface since much of the information was being searched in electronic resources. The ability to record information from group interaction caused computer use to flourish.

As computer use continued to increase, computers took up more space in public libraries. This coupled with growth of media "other then books" (DVDs, CDs and audio books) and the shelving for book storage left little area for tables except in study/meeting rooms.

Collaborate

As collaborative projects became more common, tables became larger and, in some cases, groupings of smaller tables were used for ease of reconfiguration. Tables come in all shapes, sizes, "looks", and material combinations. Some are able to accommodate cords, both electrical and data while other table designs don't readily allow cords to pass through them. Cables are sometimes passed through the legs of the table, managed by troughs or bundled to stay neatly tucked under a work surface or along the back of the table depending on the design. There are companies that supply cable management products to manufacturers as well as items that can be bought separate from the furniture. Some cable trays are open, allowing visibility and access to the cables, while others are closed and must be pulled away from the connection in the furniture to change the bundling.

Communicate

The first thing to consider is how the table is used most of the time. Is it used for study or should it contain convenience outlets for electrical/data cords? How many people will need to use the furniture? Is it an area that requires privacy or will it be used for group study as well? In a training situation does the method of instruction lend itself to a standard classroom or are less traditional instructional methods used? Does each seating position require a modesty panel?

Understanding possible uses will determine the size and shape that best fits the use. Sometimes triangular wedge tables are used rather than the more common rectangular tables. Amoeba shapes began to appear as they allowed many to gather around a table and have easier access to each other. Library furniture manufacturers weren't providing the variety of options that office furniture did and so library designers began to use more commercial office furniture than in the past.

Evaluate library furniture on the basis of cost per space for each person, how easily the system can be reconfigured, as well as how functional the tables are if they are used individually. When tables are separated from the group, it may not be a functional option since people have different styles of working. Some people use minimal paper and space while others need horizontal surfaces available to spread out their papers. Being one of those people that are paper-oriented I am always looking for more workspace.

If the table will have electrical or data cords, how will they connect from the machine to the outlet? Is it on the surface or above the work surface for the user's convenience or placed below the work surface where staffers are the only ones that will have access?  In computer commons areas do the cords drop out of sight? There are two reasons that cord management is important. One is an issue of safety to the users; so they won't get caught up in the wires and pulls them away from their connections.  The other is visual; whenever you see cords it makes for a less visually impressive space.

Whatever shape the furniture takes in a library of the future, you can count on an increasing ergonomically designed workspace with more options and comfort for the users and staff.



Tish Murphy, Library Furniture Consultant and Author of Library Furnishings; A Planning Guide lives in Phoenix, Arizona. www.libraryfurnishings.com          Creative Commons License
This work is licensed under a Creative Commons Attribution-Noncommercial-Share Alike 3.0 United States License.
 
Author: Tish Murphy
            Publisher: WebJunction
            Copyright: Creative Commons
            Date Posted: Feb 11, 2008
 
 
 

Check It Out: Shelving and Display Solutions Looking to put wings on your materials so that they fly out the door?

 

Shelving, display and the library's desire to merchandise their offerings is all the buzz these days. Librarians look to shelving and furniture manufacturers to provide solutions for new ways of showing books, tapes and CDs; and they are looking to bookstores for some hints from the retail industry. Much can be learned from the retail industry. Merchandising has been used in libraries for some time in the children's area, as the goal of the library was to capture the attention of younger patrons by using colors and shapes and creating displays that match the books they are displaying. Seasonal displays have been created in other areas of the library or to celebrate a time in history or a topic of interest to the locale.  New books and staff recommendations have been potentials for display; only in the past few years has display become an interest in all areas of the library. A trip to a local mall will demonstrate a wide variety of techniques used in merchandising that can be incorporated into a library setting.

Some displays stack copies bookstore/tower-style to show that there is a good supply to be had (and subconsciously emphasize the popularity of a particular item) while showing the front cover of a book or audio/video case has always drawn attention and helped the circulation of materials. With the addition of an accessory called a zigzag display, a standard shelf can become a display area. All shelving manufacturers offer periodical displays in a hinged and a fixed display option, and the shelf that is mounted underneath the sloped shelf can cantilever from as far down as desired to provide the area needed for display (in the past, these were more commonly used for back issues of the current issue shown on the display/slanted shelf above; and now they are used for a stack of books like the one displayed cover out on the slanted shelf).

Browsing bins are a somewhat recent design simulating the way that record albums, tapes and CDs are browsed in a music store (front-to-back access) and these browser bin drawers are available. The pull-out options make efficient use of vertical space. The proper height to place this type of shelving should follow guidelines for ADA; being neither too high (higher than 54") or too low (lower than 18") for the patron.

End aisle placement of displays is what realtors call "Prime Real Estate." Librarians need to lay out their libraries to discover where these areas will be, by studying traffic patterns and placing the displays as near to these aisle ways as possible without obstructing traffic. Shelving end panels with the slat or slotted wall designed to accept clear Plexiglas or metal accessories to hold materials are a popular option to add display area. The end panels that face the entry of the library provide a cost savings measure rather than displaying on both ends of the range. These panels with a series of horizontal slats can be mounted on walls for additional surface display area. Canopy tops on lower ranges of shelving provide flat areas available for open book display. Sometimes the higher shelves are used for display as the library grows into the shelving that is purchased for opening day.

I am in the process of researching new ways of merchandising a library's collection. If you have found a way that works for you or a brand of shelving that has done a good job of merchandising, I would welcome any suggestions so that it can be incorporated into an article for WebJunction. Email me at TISHSOURCE@aol.com.


Tish Murphy, Library Furniture Consultant and Author of Library Furnishings; A Planning Guide lives in Phoenix, Arizona. www.libraryfurnishings.com                                         Creative Commons License
This work is licensed under a Creative Commons Attribution-Noncommercial-No Derivative Works 3.0 License.

  

Library on the Move

It is important when your library is making a move to be sure that the firm that you contract to move you has the expertise, equipment and the experience that will make the transition as stress-free as possible.
 
 

It is important when your library is making a move to be sure that the firm that you contract to move you has the expertise, equipment and the experience that will make the transition as stress-free as possible. Beware of the lowest bid, which might indicate shortcut methods. Have each bidder explain how they see your project going - the challenges that they foresee and the time that they are allowing for the move. Be sure to agree on what is included in their bid. Some of the national companies may be a good choice since they are likely to have satellite branches in an area nearer the facility that is being moved. It can be economical in using their own employees as local labor that is qualified and responsible to the local branch, rather than having to hire from a temporary labor pool as is the case when a company is located in another part of the country. Be sure that if they are not local that they know the local codes and any reinstallation requirements

Spend some time with the bidders for your project and have them explain the staging of the shelving from the existing facility (or area) to the new building (or newer area). Talk about time frames for the various parts of the move. Talk about the use of the elevators at both the existing building and the new place. You will want to take inventory of the pieces that you have that will move with you and make note of the ones that will be donated to other libraries. This may be a case of physically marking the pieces at some point; or, if you have a floor plan, you would mark them on the plan. The new floor plan will show existing pieces that will be reused, and this will be helpful for everyone from the movers to the people who install the new furniture and equipment. Color and number coding within each color (designating area) is a system that has been successfully used on large projects. When the items have been marked so that the items that move furthest will move first, time has been saved and the chance of damage to the materials is decreased by eliminating additional handling.

Discuss what other trades will be working in the area at the same time and what their requirements might be. Coordinate this with all that occupy the space at the same time so that there are no surprises that could delay work schedules. Wood furniture should be the last to be installed since the chairs and tables become makeshift stools for those working on ceilings and with lights.

If the existing building is an one that will be demolished, there may be additional time-saving advantages in that windows and doors don't need to be protected in the same way as when the building will continue to be used. Think of the windows and doors as a way of removing furniture and shelving to lower floors by means of an outside elevator rather than the use of traditional elevators, which may be small or slow in an older building.  When you use moving experts who have encountered many challenges through their experience, they may be able to engineer new methods of accomplishing your move, thereby saving time and money.


Tish Murphy, Library Furniture Consultant and Author of Library Furnishings; A Planning Guide lives in Phoenix, Arizona. www.libraryfurnishings.com

Creative Commons License
This work is licensed under a Creative Commons Attribution-Noncommercial-No Derivative Works 3.0 License.

How to Select Durable Furniture for Your Library  When choosing furniture for your library, you will want to scrutinize the materials and construction methods used, so that you can assess its long-term durability.                    By Tish Murphy

 


Evaluating furniture for your library can be a daunting task. Obtaining the specifications from the manufacturer of the furniture is a start, and the size of the project and budget will determine the extent of the assessment.

Types of Materials, Joinery Methods and Finish

Looking at the materials that are used, the sources of those materials and the way they are connected to each other are some basic factors. Density of material is important in the structure of the furniture; and when it is on an exposed portion of the piece, how it finishes will be a visual consideration. The denser the wood materials, the more likely it can support itself over spanning lengths without warping. The denser the foam (in the case of seating), the firmer the "sit" —and this is sometimes a factor in the foam holding up over time). Another factor is how the furniture pieces are attached (one to another) to form the structural integrity of the unit. There are different methods of gluing; some involve bonding with heat, and some use more gluing surface to provide additional strength. There are various types of hardware used for different types of connections. Metal-to-metal connections perform well in that they do not cause the hole to become larger as it wears into the connection, but rather allows a means of retightening if needed. Some hardware connections are designed to allow one element to fit into another in such a way that gravity itself makes the connection stronger. Joinery that is of the same material (i.e., wood) and that fit into each other may have additional glue points and not be dependent on the amount of pressure that will be applied to the specific connection.

Testing of Furniture

Performance testing assists in evaluating how much use (and abuse) that a piece of furniture can receive without failing. These tests are done "in-house" (by the manufacturer) or by an independent testing firm, and often by both. Tests are conducted for normal wear of a chair (a machine that simulates weight of a user weighing on portions of the chair; seat, back or arms); this test performs the movement and simulates the use the piece of furniture will receive over time. Tests are conducted on the joinery methods to try to break the connections with use of normal and then abnormal strengths to pull the connections apart. These tests are sometimes performed to failure and other times stopped when a sufficient point of use has been achieved. Fabric testing is done by methods that simulate the rubbing of materials (often with tools that cause abrasion of the material) against material as to how the fabric will perform with use. Some fabrics will allow penetration by a writing instrument and have what is called the "memory" to return to the way the materials were originally woven, thus not leaving a hole. There are also tests concerning potential fading of the upholstery. There are treatments offered for fabrics to beef up their use, and there are fabrics that have superior cleaning capability.

Samples and Installations

Once the evaluation is narrowed down and a few candidates are singled out for your project, it is always a good idea to order a sample of favorite chairs from the manufacturer. When testing out the furniture, get feedback from your users (library staff, building committee or end users). If you set up some means of evaluation that can be recorded for your use, you will get honest opinions from those who will not be privy to cost consideration (the options presented are realistic to your budget) but rather pure and simple feedback. Either before or after you have requested a mock-up of the furniture pieces that you have chosen, a trip to the manufacturer or to site installations of their furniture may be part of your plan.


Tish Murphy, Library Furniture Consultant and Author of Library Furnishings; A Planning Guide lives in Phoenix, Arizona. www.libraryfurnishings.com                                          Creative Commons License
This work is licensed under a Creative Commons Attribution-Noncommercial-No Derivative Works 3.0 License

Planning the Library Space from Scratch                    

Once you have determined the atmosphere you would like to create, plan for traffic flow, device usage, shelving, and patron needs.
                                                                    By Tish Murphy
                                                                       
 

Spaces Going Green

With the building awareness of environmental sustainability issues, there are more options for libraries who wish to use "green" materials.
 
Description: Murphy condenses lessons learned from a pre-conference at ULA-MPLA 2008 titled "Extreme Library Makeover". Includes a discussion of accessibility issues, displays that attract the reader's eye, and how to create entrances that draw people into your building.
 
                                                                         by Tish Murphy